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THE DOS & DON'TS FOR TABLETOP RENTALS



Planning your dream wedding involves attention to every detail, and tabletop rentals play a significant role in helping you to set the scene. From elegant place settings to stunning centerpieces, the right rentals can transform your wedding design decor. However, there are several common mistakes to be aware of when it comes to tabletop rentals. In this comprehensive guide, I will explore these pitfalls and offer my expert tips to ensure your tabletop rental experience is both seamless and stress-free.


DON'T Procrastinate Your Tabletop Rental Order


After you have accomplished one of the first steps in planning your wedding by choosing your venue and date, it is essential to not overlook the importance of beginning your design which also involves reserving your tabletop rental items in advance because waiting too long can sometimes lead to limited availability. This is especially crucial for larger weddings, destination weddings as well as prime wedding dates and popular locations, as providing your rental company with ample time ensures they can prepare and have everything in stock for your big day.


DON'T Forget Other Tabletop Decor


While concentrating on the essentials for your tabletop rental order, it's crucial to ensure that you include all the necessary components for your complete place setting for your guests at the tables. This encompasses the full dinnerware set, including chargers, dinner plates, salad plates, and side plates, as well as a glassware and flatware sets. Don't forget napkins and, of course, linens, florals, vases, candle holders, and more. It's imperative to confirm all these components to achieve the cohesive design and look you desire, leaving no room for missing pieces and ensuring everything harmoniously comes together.


DON'T Ignore Your Complete Overall Colors, Design, and Theme


Your tabletop decor should seamlessly blend with your overall design, theme, and color scheme. Avoid choosing items that clash with your vision. Whether it's table linens, dinnerware, or floral arrangements, ensure that everything aligns harmoniously to create a cohesive and visually appealing atmosphere.


DON'T Fail to Budget Accordingly


Renting tabletop items can come with unforeseen costs. Make sure you have a clear budget that includes not just the rental fees but also potential additional expenses like damage deposits and replacement fees. Damage deposits are often refundable if items are returned undamaged, but understanding the policies is essential to avoiding unexpected additional charges.


DO Play it Safe


When you play it safe order extra just in case. You certainly don't want to worry about not having enough of the quantity for your rental order and panic at the last minute. Accidents happen, and unexpected guests may attend your wedding. To prevent any potential shortages, it's wise to order a buffer. You can aim for at least five to seven percent more than your confirmed guest count. Having a little extra is always better than being short of an item. With this buffer amount it ensures that you will plenty for everyone, avoiding any last-minute stress.


DO Keep it Simple & DON'T Overcomplicate Your Rental Order


Simplicity is key when it comes to tabletop rentals. Opt for a single rental company to streamline the process and reduce stress. Renting from one vendor consolidates your orders, simplifies logistics, and allows you to make a single payment for everything you need. Keeping it all in one place brings peace of mind.


DO Read the Fine Print in Your Agreement

Every rental company has its own policies, including cancellations, overtime, damages and so on. It is important to take the time to read and thoroughly understand the fine print. Don't hesitate to ask questions if something is unclear. Knowing the terms and conditions will help you avoid surprises down the road.




I trust that this post has provided you with a valuable guide and essential tips for making your tabletop rental order a seamless success for your wedding. While tabletop pieces bring excitement to the planning process, they also demand careful consideration. By avoiding these common mistakes and heeding the advice I've shared, you'll be well-prepared to craft a beautiful and stress-free tabletop rental order that seamlessly complements your dream wedding.


May your wedding be a day of perfection, with no unforeseen surprises. For those of you planning weddings in 2024, I wish you boundless creativity and success in designing your most impressive tabletop masterpiece to date. Whether you're a planner or a bride-to-be, here's to your creativity, and may your wedding planning journey be filled with joy and happy moments.


Cheers to the art of celebration and happy planning,



Meagan



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